For small US property managers and self-managing landlords
Is your property software paying out every dollar?
A spreadsheet that checks every payout your property-management software reports against your bank, and flags late fees that break your own rules. Paste the CSV exports you already have from Buildium, AppFolio or DoorLoop. No logins, no API, nothing connected.
What it flags
- Short or missing payouts: a deposit your software lists with no bank deposit of the same amount within a few days.
- Batches that don't add up: a deposit that doesn't equal the tenant payments in it.
- Bank deposits your software doesn't explain.
- Late fees over the cap you set, charged more than once a month, charged inside the grace period, or different from your policy fee.
- Possible double charges and duplicate payments.
Flags are prompts to check, not findings. You type your own late-fee cap from your leases and state and local law.
Free: check one month
The free version checks one month with one late-fee rule for all properties (up to 150 payments, 25 deposits, 40 bank lines and 60 charges). No email needed.
Download the free 1-month sheet (.xlsx)
Opens in Google Sheets (File > Save as Google Sheets), Excel and LibreOffice.
Full year: $29 once
Payout & Late-Fee Audit Sheet (Full Year) · $29
- All 12 months with a month-by-month summary: payments, online payments, PMS deposits, bank deposits, the gap, late fees and flag counts.
- Up to 30 property-specific late-fee rules (grace days, flat or % of rent, daily fee allowed or not, your monthly cap), plus a default rule.
- Room for a year: 2,500 payments, 600 PMS deposits, 1,000 bank deposits and 2,000 charges.
- A filled example workbook so you can see every flag before you paste your own data.
- CSV templates with the exact column order, and a 4-page PDF guide: exports, settings, what each flag means, a support-ticket template for a short payout, and a tenant note for a reversed late fee.
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Your data stays in your file
The sheet works only on what you paste into your own copy. It doesn't connect to your software or your bank, and we never see your numbers. Unit numbers are enough: you don't need tenant names in it.